You know those people that have 321 unread emails and 73 unopened text messages on their phone? I’m not one of them. 😂 I’m the person that needs to have zero emails in my inbox when I leave my desk for the day and as few messages as possible still showing up on my phone when I finally call it a night.
So how do I manage to pull this off you might ask? I’ve established a consistent routine that I use daily to keep my inbox (and my brain) from getting overloaded. And to avoid overloading your brain with too much information all at once, I’m breaking it into three parts. Here’s part 1:
The Morning Clear Out
After feeding and walking my dogs, I sit down for my own breakfast and clear out all of my inboxes on my iPhone.
#1 – Delete – Most junk mail comes through late at night or early in the morning, and clearing it out on my phone gives me the opportunity to delete a whole slew of messages without ever having to actually open them. I love the Edit – Select feature on my iPhone that allows me to tag the emails I don’t need to open and then Trash them in one fell swoop. 👍🏼
#2 – Forward – If the email came to you, but could or should be handled by someone else in your office, forward it along with a quick note and now it’s off of your to do list.
#3 – Quick Reply – Answer any emails that only require a short reply and now they’re off of your to do list as well.
#4 – Save for Later – Anything that will require a longer reply or where checking/gathering additional information is necessary should be saved for when you do get to your desk. However, now that you’ve seen it, you know what’s left in your inbox and will need your attention before the end of the day.
This clear out shouldn’t take more than 3-5 minutes to complete, and now you can relax and enjoy the rest of your breakfast.
In part two I share my strategy for keeping your inbox under control through the course of your workday, click here once you’ve conquered part one and established a morning routine that works well for you to move onto part two.